Data Protection

Welcome to the website of Amprion GmbH. We are pleased about your visit and your interest in our company. The following policy gives you an overview of which personal data we collect for which purpose during your visit to our website and how it is used.

• Data protection on Amprion.net
• General information on data protection at Amprion GmbH

DATA PROTECTION ON AMPRION.NET

Controller

The data controller pursuant to the General Data Protection Regulation (GDPR) and other applicable national data protection laws and regulations of the Member States and other statutory data protection provisions is:

Amprion GmbH
Robert-Schuman-Straße 7
44263 Dortmund
Germany
E-mail datenschutz@amprion.net
Fax: +49 (0)231 584 911 139

Data Protection Officer

The Data Protection Officer of Amprion GmbH
c/o migosens GmbH
Wiesenstr. 35
45473 Mülheim an der Ruhr
Germany
E-mail: dsb-amprion@migosens.net
Tel.: +49 (0) 208 9939 5110
Fax: +49 (0)208 9939 5119

GENERAL INFORMATION ON DATA PROCESSING

As a matter of principle, we only collect and use our users’ personal data to the extent that this is necessary to provide a functional website and our content and services. The personal data of our website users is generally only collected and used after their consent has been obtained. An exception is made in those cases where prior consent cannot be obtained for factual reasons and processing of the data is permitted by law.

The processing of personal data is lawful under Art. 6(1) a) of the EU’s General Data Protection Regulation (GDPR) provided we obtain the consent of the data subject to processing activities involving personal data.

If it is necessary to process personal data for the purpose of executing a contract with the data subject, the legal basis is Article 6(1) b) GDPR. This also applies to processing which is necessary prior to entering into a contract.

The processing of personal data necessary for compliance with a legal obligation to which our company is subject is lawful under Article 6(1) c) GDPR.

Processing which is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, is lawful under Article 6(1) f) GDPR.

The personal data of the data subject will be erased as soon as the purpose of storage no longer applies. Personal data may also be stored if required by European or national laws, European Union regulations, laws or other legal provisions to which we are subject in our function as controller. Data are also erased if a period of storage stipulated in the stated norms expires, unless the data must continue to be stored for the purpose of entering or fulfilling a contract.

DATA COLLECTION AND PROCESSING

It is not necessary to provide personal data (e.g. name, address, e-mail, etc.) in order to use our online services.

CREATION OF LOG FILES (LOG FILES)

Every time you visit the website of Amprion GmbH, temporary information transmitted by your browser is automatically stored. The log file created records the browser type/version, operating system used, name and URL of the retrieved file, reference URL (the previously visited page), host name of the accessing computer (IP address) and the date and time of the server request. This data is not combined with other data sources. The storage and processing of this data is solely for the purpose of system security and optimisation of the website. The legal basis is Art. 6(1) f) GDPR. Our legitimate interest is to be able to offer you an optimised website on the one hand and to secure the system on the other. Your personal data will not be transmitted to third parties and will be deleted after a period of 7 days.

CONTACT

It is certainly possible to contact Amprion GmbH via the e-mail address provided. In this case the user’s personal data which are transmitted with the e-mail are stored.

In order to process your request, we process your personal data on the basis of Art. 6(1) f) GDPR within the scope of our legitimate interest. In individual cases, processing may take place in the context of pre-contractual measures that are necessary for the provision of the service offered, pursuant to Art. 6(1) b) GDPR. The data is then erased unless the data is still required for the fulfilment of a contract or pre-contractual measures. If Amprion GmbH is obliged to archive your personal data due to legal obligations, e.g. compliance with the retention obligations pursuant to the German Commercial Code (HGB) and the German Fiscal Code (AO), this data will be blocked for further processing. After expiry of the retention periods, the data will be deleted without delay and in accordance with data protection regulations.

Your personal data may be transferred to our service providers for support as a processor. There shall be no transfers to a recipient in a third country.

Your existing rights vis-à-vis us can be found in the section “Your rights” in the general principles of data processing below.

Involvement of other members of the group

If the enquiry relates to an activity of Amprion Offshore GmbH and this is necessary for efficient processing of the enquiry, your data may be passed on to the company in question. The legal basis for this is Art. 6(1) f) GDPR in conjunction with Recital 48, as we have a legitimate interest in the transfer for internal administrative purposes.

NEWSLETTER

We send out newsletters with information about our company. Your e-mail address is required to register for the newsletter.

This data is processed for the purpose of sending the newsletter and on the basis of your consent in accordance with Art. 6(1) a) GDPR. Consent is obtained during the registration process with reference being made to this privacy policy. You may withdraw the consent at any time. You can find a link for cancelling the newsletter subscription at the end of each newsletter. The cancellation does not affect the lawfulness of processing up to the time of cancellation. In the event of revocation of the declaration of consent, the data will be deleted unless it is necessary to continue storing the data, e.g. due to legal requirements.

Your personal data will be transferred to the newsletter mailing company Inxmail for support as a processor. There shall be no transfers to a recipient in a third country.

COOKIES

We use cookies on our website. A cookie is a data packet that is sent by a website when you visit it and is stored by your browser on your hard drive as a user of the website. If the corresponding server of our website is accessed again by you as a user of the website, the browser of your computer sends the previously received cookie back to the server. The server can then evaluate the information obtained through this procedure in various ways. Cookies can be used, for example, to control advertising or to make it easier to navigate a website.

A distinction is made between two types of cookies: temporary, so-called session cookies, and persistent cookies.

Session cookies are deleted automatically, if you close the browser. They save a so-called session ID, with which various requests of your browser can be assigned to the common session. This will allow your computer to be recognised when you return to our website. The use of session cookies is necessary so that we can provide you with the website. The legal basis for processing your personal data while using session cookies is Art. 6(1) f) GDPR.

Persistent cookies are automatically deleted after a predefined period of time, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time. With the help of cookies, it is possible for us to track your usage behaviour for the above-mentioned purposes and to the corresponding extent. They are also intended to provide you with an optimised browsing experience on our website. Persistent cookies are used with your consent. The legal basis for data processing is Art. 6(1) a) GDPR.

If you, as a user of the website, wish to prevent the use of cookies, you can do so by changing the settings of the internet browser you use, i.e. the program for opening and displaying web pages (e.g. Internet Explorer, Firefox, Opera or Safari). However, in certain cases, you may not be able to make full use of all the features of our website.

Required cookies

Cross Domain Consent Sharing in Usercentrics

To improve the user experience on the websites of Amprion Group, we have activated “Cross Domain Consent Sharing”. The validity of your cookie settings therefore relates to the following websites:

• amprion.net
• a-nord.amprion.net
• hybridge.net
• ultranet.amprion.net
• borgholzhausen.amprion.net
• amprion-verbindet.de
• jobs.amprion.net
• offshore.amprion.net
• Career5.successfactors.eu

For more information on Cross Domain Consent Sharing, please visit https://usercentrics.com/de/cross-domain-consent-sharing/.

Analysis cookies

Marketing on our website

Functional cookies

JOB ADVERTISEMENTS/ONLINE JOB APPLICATIONS

On our website, we offer users the opportunity to register via an application platform in order to send us your application. The data is entered in an input mask and transmitted to us and stored. We do not share this data with third parties. You will find data protection information specifically for this purpose on our application platform. Of course, you can also apply to us without registering. Your application data will be collected, processed and used by us exclusively for the purposes of the application procedure in compliance with the relevant legal regulations.

NETWORK PORTAL

On our website, you are offered the opportunity to register on the network portal by providing personal data. The data you enter in the registration form will be transmitted to us and stored. Data such as your e-mail address is collected as part of the registration process. Registration and the associated data processing is necessary for the provision of certain contents and services of the network portal. The portal is provided on the basis of a legal obligation. Art. 6(1) c) GDPR serves as a legal basis. Your data will not be passed on to other recipients, nor is a transfer to a recipient in a third country planned.

Your personal data will be stored for the duration of your registration.

RECIPIENTS OF PERSONAL DATA

Amprion GmbH only transmits personal data to those recipients who require it for the respective legitimate performance of duties. Insofar as contracted external service providers receive personal data for these purposes, we ensure when selecting our partners that suitable technical and organisational measures are implemented and necessary agreements are concluded so that the processing is carried out in accordance with the applicable data protection regulations and guarantees the protection of the rights of the data subject. We may share personal data with:

• Our affiliated companies, namely: Amprion Offshore GmbH
• Business partners for whom the transfer of data is necessary for the performance of duties, such as payment service providers/banks, postal/parcel services, commercial agents, our data protection officer and other external consultants, etc.
• Debt collection companies to collect debts
• Government agencies and companies within the scope of updates or to fulfil legal notification obligations (e.g. social insurance agencies, tax authorities, police and public prosecutors, supervisory authorities, road traffic offices, credit agencies)
• Other third parties for whom the data subjects have given consent to the transfer of data or for whom there is a legal authority to transfer data (e.g. legal profession, insolvency administrator)

OUR PROFILES ON SOCIAL NETWORKS

Amprion GmbH maintains publicly accessible professional company profiles on various social networks. We use these to publish and distribute our company’s content, offers and product recommendations and help us, for example, to promote direct exchange with our customers and interested persons.

By using one of these networks, a multitude of data processing operations are set in motion. This data is processed even if you do not have your own profile on this network. When you visit one of our profiles, your personal data is not only processed and may be stored by us, but also by the operator of the respective network. Personal data includes, for example, your name, age, e-mail address, photos and other information that you have voluntarily shared on the networks, as well as information about your usage behaviour and interactions with the content of the respective company profile. Your IP address may also be collected. There is no obligation on your part to provide us with your personal data in order to visit our company profiles. However, this may be necessary in order to use individual functions of our profiles (such as commenting on posts, contacting us).

Amprion GmbH has no influence on the data processing on the part of the operators triggered by your visit to the social networks, which may differ between the individual networks and are not necessarily transparent for us (e.g. the placement of cookies). For further information regarding details on the collection and storage of your personal data as well as the purpose, type and scope of processing, we would like to refer you to the privacy policies of the respective operators of the social networks.

You can find them at:

• The privacy policy of YouTube, operated by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland, can be found at: https://policies.google.com/privacy?hl=de&gl=de
• The privacy policy of Xing, operated by New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany, can be found at: https://privacy.xing.com/de/datenschutzerklaerung
• The privacy policy of LinkedIn, operated by LinkedIn Ireland Limited Company, Wilton Place, Dublin 2, Ireland, can be found at: https://www.linkedin.com/legal/privacy-policy
• The privacy policy of Twitter, operated by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103 USA, can be found at: https://twitter.com/de/privacy
  ETC

If you use our profiles in the social networks to contact us (e.g. through private messages, commenting/sharing posts or reactions to such), we process the data you shared with us exclusively for the purpose of contacting you and do not combine it with any other data we have. The legal basis for data collection is thus Art. 6(1) b) GDPR. If the contact relates neither to a pre-contractual measure nor to a contract that you yourself have already concluded with Amprion GmbH, we process your personal data on the basis of Art. 6(1) f) GDPR within the framework of our legitimate interest in processing your request via this channel.

Your personal data will be erased as soon as the purpose for storing it no longer applies or you request us to erase it. Personal data may also be stored if required by European or national laws, European Union regulations, laws or other legal provisions to which Amprion GmbH is subject. Data are also erased if a period of storage stipulated in the stated norms expires, unless the data must continue to be stored for the purpose of entering or fulfilling a contract. For how long the operators of the social networks store your personal data, please refer to the respective privacy policies above.

YOUR RIGHTS

You are entitled to receive information about the personal data stored on you, about its source and recipients as well as the purpose for which it is being stored.

You can require us to correct or erase your data or restrict its processing if the data are objectively incorrect or processing is not (or no longer) permissible.

Processing may also be restricted if Amprion GmbH no longer requires the data except for the establishment, exercise or defence of legal claims.

If we have processed your data after weighing up competing interests, you are entitled to object to such processing.

You have the right to revoke your declaration of consent under data protection law at any time.

This does not affect the lawfulness of processing up to the time of revocation. Within the scope of data portability under Article 20 GDPR, you have the right to receive your personal data which you have provided to us, in a structured, commonly used and machine-readable format.

Please contact the data protection officer of Amprion GmbH at datenschutz@amprion.net if you wish to exercise these rights.

RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. You can contact us by e-mail, fax or letter using the following contact data:

Amprion GmbH
Robert-Schuman-Straße 7
44263 Dortmund
Germany
E-mail: datenschutz@amprion.net
Fax: +49 (0)231 584 911 139

Should you wish to contact us by e-mail, we would like to point out that the content of unencrypted e-mails can be viewed by unauthorised third parties. We therefore recommend sending confidential information in encrypted form or by post.

SECURITY

Amprion GmbH cannot guarantee the security of data transfer on the Internet. Messages via e-mail are not encrypted. Access by third parties can therefore not be ruled out. It is therefore recommended that confidential information be sent exclusively by post.

Amprion GmbH takes appropriate technical and organisational precautions to ensure the security of your personal data managed by us.

We take every care to ensure that your data is protected against loss, destruction, falsification, manipulation and unauthorised access or unauthorised disclosure.

AMENDMENT TO OUR PRIVACY POLICY

Due to further developments we make to our website or the implementation of new technologies, among other things, it may become necessary to amend this privacy policy. We therefore reserve the right to change the privacy policy at any time with effect for the future. We therefore recommend that you re-read the current privacy policy from time to time.

Last revised: July 2022